Sample inspection log
A sample inspection log: one week, one building
The building is an 18-unit walk-up and the entries are a sample. Each row is a visit or a call: when, where, what was cleaned and what the supervisor found. Your log is written from your own zone sheet.
| What the supervisor checked | What was cleaned | |
|---|---|---|
| Mon · 7:40 p.m. · Stairs A and B, floors 1–3 | What the supervisor checkedWalked at 8:30 p.m. Landings dry, rails clean. Signed by Kanisha Dockery. | What was cleanedSwept and wet-mopped every landing. Rails and door handles wiped. |
| Mon · 8:10 p.m. · Vestibule and mailroom | What the supervisor checkedGlass streaked low on the inside door. Redone before sign-off. | What was cleanedFloor mopped, mats shaken out, mailbox wall dusted, door glass wiped. |
| Tue · 9:05 p.m. · Trash room | What the supervisor checkedDumpster lid left open by a resident. Closed and noted for the manager. | What was cleanedFloor washed, bins wiped, bags tied and carried to the dumpster. |
| Wed · 7:35 p.m. · Stairs A and B, floors 1–3 | What the supervisor checkedBulb out on the second-floor landing. Reported to the manager that night. | What was cleanedSwept and mopped. Light fixtures on each landing dusted. |
| Thu · 10:41 p.m. · Night line, Stair B, floor 2 | What the supervisor checkedCall answered by Glenroy Skeete and logged. On site at 10:50 p.m. | What was cleanedA resident reported a spill on the landing. Supervisor mopped it and set out a wet-floor sign. |
| Sat · 9:00 a.m. · Trash room | What the supervisor checkedNothing to note. Signed by Kanisha Dockery. | What was cleanedFloor washed, chute door wiped, recycling bins emptied. |
Every entry records
Six things, every time
When
The day and the time the crew arrived and left.
Where
The zone's number from the building's zone map.
What was done
The tasks from the zone sheet, with anything added.
Who checked
The supervisor's name and the time of the check.
What was found
A fix, a repair to report or nothing to note, and who was told.
Night-line calls
The time of each call, who answered and when someone was on site.
About the log
Who sees it, and when
When does the log arrive?
At the end of each month, one page for each building, sent to the manager or the board contact on the building file. A copy is kept on our side.
Can a board member see it?
Yes. Send us the contact for the board and we add them to the file. Residents' names and unit numbers never go in the log.
Can I see a visit sooner?
Call the office, and we read you the entries since the last log. After hours, the night supervisor can read you the call entries.
Want a log like this for your building?
Start with a walk-through. The first log page comes at the end of the first month.